Google Workspace integrates an enterprise-level Gmail management interface with Google Docs, Google Meet, Google Calendar, and other tools. But thankfully, it’s not just for enterprises.
Why we like it: Given Google’s approach to security, tool suite, free service, and the fact that it is used by billions of people worldwide, it’s no surprise that many use this service as the backbone of their custom email addresses and inboxes.
Features available include custom email, pooled storage ranging from 30GB to 5TB, security options, and video meetings for between 100 and 500 participants.
Recent updates to Workspace include improvements to collaborative tools such as screen sharing and camera functions, Classroom language expansions, and the ability to mark messages as unread in Google Chat streams.
In addition, all Workspace plans now include generative artificial intelligence features, without the need for bolt-on purchases, such as AI assistance and the Gemini chatbot. End-to-end encrypted email systems are also in beta.
Also: Best chatbot of 2025
Pricing is far easier to understand with Workspace than with Microsoft Office 365, as Microsoft offers various licensing pricing structures. Google gives you three simple choices: $3.50 per month per user, $7 per month per user, or $14.67 per month per user on a yearly contract, depending on your desired management features.
The above pricing is based on Google’s current sale, in which you will receive 33% – 50% off for three months. After this period, plans will cost $7, $14, and $22 per seat per month on one-year plans. Enterprise clients can contact Google for tailored solutions.
Who it’s for: Everyone. Google’s email hosting service includes free options and plans for individuals, startups, small businesses, and the enterprise.
You can also test out the service free for 14 days. Customers say Google Workspace is a reliable host, but some customer support issues should be ironed out.
Who should look elsewhere: If you prefer the Microsoft ecosystem or want to avoid Google and Microsoft altogether, consider another email host.
Google Workspace features: Your own domain name: Yes | Mailbox size: 30GB, 2TB, or 5TB | Spam and virus protection: Yes | Aliases: Yes | 24/7 support: Chat, ticket, or phone | Archiving and storage: Depending on the plan | 14-day free trial
